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Value Stream Mapping and Future State 2

September 19, 2011


Many books and articles do a great job explaining Values Stream Mapping especially for a product family, current state map, future state map and implementation plan. What about after you completed your first VSM? You already spent months completing the things on your VSM plan (well, most of them, anyway) so what do you do now? Here are two approaches you can use:

  1. Work on your first Value Stream Map again
  2. Start a second Value Stream Map

Do it again

Working on your original VSM again shows your commitment to continuous improvement. By already harvesting the low hanging fruit this will force you to dig deeper and really apply Lean Thinking to your processes. Most first attempts at VSM aren’t perfect, so this will give you a chance to improve what you have already worked on.

Start a New Map

The second thing you might consider doing is starting on another value stream map for a different Process (a.k.a. Product) Family. You don’t actually have to wait until you have completed the first VSM; it is more of a resource issue. Do you have enough people, time and the budget to start to make changes on another facility level value stream? Or maybe at this point you have discovered that you need to do some more process level maps to make improvements. My advice is to not get too focused one way or another. As soon as someone says we need to map out another process family, I might ask if they need to dive down in a little more detail. If they say that they should focus only on process level maps, I might suggest looking at another process family. The point is to not assume that there is only one right answer. It’s what’s important to the organization.

How to make the transition

This can seem to be daunting for some organizations. It’s not really that hard, you just have to be prepared for it. The first thing to remember is that the success of your first map will have an impact on your second. That is, how well you did completing your plan on the first map will set the stage for your next map.

One way to get ready for Future State 2 is to have a team meeting. Start by reassembling the original VSM team. Perform a review of the map and plan. Although the Value Stream Manager has been updating the map and the plan, it might be useful to do this one more time with the entire team present. Present the facts, current conditions, progress and completed projects or kaizen events. The next thing do is to talk about and capture lessons learned. A “lesson learned” can be a either good feedback or opportunities for improvement for next time. I doubt that anyone starting their very first value stream map is going to be perfect in execution the first time through. We need to learn from this including learning from our mistakes. Don’t be afraid to look at the cold hard truth about how well you did as a team completing your future state. Next, walk the flow again as a team. Focus on looking for waste. Talk with the value-adders to get insights on how things went and how they are going now.

After the walk the team has to make a critical decision; create a Future State for the original process family, start a new Value Stream Map for another process family or both. In my experience, it mostly boils down to resources; do we have enough people and time to start a new map now?

Sign up for our free webinar “Introduction to Value Stream Mapping” on Thursday, September 29, 2011.

For more resources for VSM, click here>> 5S Supply & Value Stream Mapping

 

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