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This is the final installment of five tips to help select the correct tool board.

#5 Labeling and Color-coding

This is how your tool board becomes a waste killing machine. This is probably my favorite part of making an effective and efficient tool board that associates will actually use and put tools back. As part of 5S workplace organization, the second “S” is “set-in-Order. The saying for this is “A place for everything and everything in its place!” This ensures that you have the right tool when you want it, where you want it. There is no time wasted looking for the right tool.

15-minutes_Time_Wasted_Searching_for_ToolsAccording to a recent poll, 57% of respondents stated that 15 minutes or more were lost looking for tools. Now, that’s pure waste.

Organize your tools, but take it one step further – label and color-code them. These are low cost solutions versus the waste of searching or replacing lost tools. As part of the fourth “S” in 5S, “standardize” your system. By using tool shadows and labels everyone will know where the proper tool is and more importantly where it goes. When the tool is returned to the board any one will know the correct spot to put it back. Another tip is to use Tool Tracer™ Tool Shadows with the exclusive Tool ID Band™ (patent pending). This way if you have multiple tool boards, you can color-code the board according to work area or process. So if a “blue” tool is in a “red” area it is easily seen and corrected.

Tool_Tracer_Shipping_StationDon’t forget to label your board. Make the labels a nice contrasting color like black & white, black & yellow, blue & white and so on. Also, make sure the labels and printing are large enough to see from a distance. The header for the tool board should be about 1-1//2” – 2-1/2” high. The labels for the actual tools should be a minimum of 12pt font, 18pt is better. Find what works for your area.

A well labeled board with the proper tool shadows will make your workplace more product, organized and reduce stress!

Don’t forget to check out 5S Supply for tool boards and Tool Tracer™ Tool Shadows.

This is the fourth tip in a series of five to help select the correct tool board. Tip #4 Hooks

Believe it or not the hooks you select make a big difference. There are a variety of sizes and styles of hooks out there. Select the ones that fit your tools the best. Also consider other accessories like document holders, bins or shelves. Document holders can have work instructions, One-point Lessons, schedules and other notices. Bins and shelves can hold parts and other items. These accessories make it convenient to have these items at point of use.Tool_Board_Hooks_SS

An important feature of hooks is to make sure you get the kind that screw into or lock into the board. Some hook types just hang there. These are more problematic when come off the board asyou grab the tool. Another tip is considering having the tool horizontal (across two or more hooks) instead of just hanging up and down.

Next Tip #5 Labeling and Color-coding

This is the third tip in a series of five to help select the correct tool board.

#3 Tool Board Size

Mobile_Tool_WorksHaving the right size board at point-of-use is critical to making a tool board that employees will actually use. In Tip #1 Tool Board Type, I mentioned the types of boards (wood, plastic or steel) along with typical sizes. Wood and plastic boards are the easiest to cut to the size you need. Steel boards are usually not cut to size because of their construction. The easiest piece of advice is to not go too small or go too big. You might be tempted to go small because of cost. Consider the cost of having to get another board if you are wrong. On the other hand, many people think “I’ll get the biggest one they make” which too could be a mistake. Getting a board that is way larger than your needs and growing into it can cause undue confusion, clutter and additional waste. Stick the size you need, where you need it. Consider going mobile to make it easier to have it at point-of-use or to clean (“shine” – the third “S” in 5S) around it.

Check out one of our more popular blog post: “Finally! A Tool Shadow Board that Works

Coming up next, Tip #4 Hooks

This is the second tip in a series of five to help select the correct tool board.

#2 Location

Where you decide to put your tool board can have a big impact on whether it is used correctly or not. Consider putting it at point-of-use, as close to where the work is being performed as possible – even within arm’s reach. If the tool board is located across the room or some distance away from where the associates use it then there is a low probability that they will retrieve the correct tool needed and put it back when they are done with it.

Ergonomic_reach

Think about which tools are used most often and have those at ready access. Tools used less often can be stored in remote access. Basically, if you use it every day have it within reach. If you use it less often consider another location. Also, consider proper ergonomics. Make sure the employees do not have to reach too far or in an uncomfortable way to get the needed tool.

We will cover #3 “Size” next time.

To see Tip #1>> Select the Board Type

You might ask yourself “What’s there to know about tool boards?” Having the right tool board that is useful is the key to having the right place to hang your tools. In this series, I will give you five tips for choosing the proper tool board. The first thing to do is to determine if a tool board is really needed. If you can get away with a single tool at a location, just use that. If the tools have to be covered or protected, consider a tool drawer or cabinet. Making a large tool board just so that things look nice might just be a waste. The essential element of a useful tool board is that people use it and put the tools back when they are done.

The five sections in this series are:

  1. Select the Tool Board Type
  2. Location
  3. Size
  4. Hooks
  5. Labeling and Color-coding

Let’s dive in to the first tip.

Tool Board Selection Tip # 1 Select the Tool Board Type

There are three main types of tool board materials: 1) wood, 2) plastic, and 3) steel. Each has its pros and cons.ToolBoardTypes

Wood

Wood pegboard are those familiar ones you see at the home building centers. These are usually sold in sheets (2’ x 2’ or 2’ x 4’) and can easily be cut to size on a table saw or with a circular saw. Mostly they come in two colors: white or brown. These tool boards have a lower load rating than plastic or steel, but are also cheaper. Wood pegboards are not resistant to oil, grease or other liquids so they aren’t used in a food grade or clean room environment. If you need something for occasional or light-duty use, this could be your answer.

Plastic

Plastic pegboards offer the flexibility of the wood tool boards that they can be cut to any size. The load rating is higher than the wood boards and they are resistant to many liquids. These are great for medium-duty situations.

Steel

Steel tool board have the highest load ratings and with that they also cost more. The boards cannot be cut to size because of the box construction. The steel boards are usually powered coated and resistant to oil, grease and other liquids. You can also find stainless steel boards and hooks that are great for food grade or clean room applications. If your tools are heavy or if you have a rough environment, steel tools boards are the way to go.

I will cover theses other tips in the upcoming posts.

  • #2 Location
  • #3 Size
  • #4 Hooks
  • #5 Labeling and Color-coding

Thank you to everyone that participated in our poll regarding time wasted searching for tools. Here are the results.

Greater than 50% of the respondents said that more than 15 minutes is wasted per day (per employee) searching for tools.
Time Wasted Searching for Tools Infographic
That time adds up quickly. Let’s say you have five technicians losing 15 minutes per day searching for items they need to do their work, which equals 75 minutes per day, or 735 hours per year. If you take the 735 hours at $20 per hour, that is equivalent to losing $7,500 of productive time(1).

A simple way to reduce this waste of time, effort and dollars is to get the tools organized. Something as easy as using Tool Tracer Peel and Stick Tool Shadows can reduce the time lost searching for items. Check out Tool Tracer at 5S Supply.com.

Note (1): Based on 5 days per week and 52 weeks per year. Feel free to use your own number to complete your calculation.

Please help us with another quick, one question poll “Does Floor Marking Improve Productivity and Safety?” We will share the results. And please share the poll with your co-workers and colleagues!

BesTape_By-the-Case_II_Header

Our promotion last month “BesTape Buy the Case” was such a hit that we decided to extend and expand the promotion!

Get ready for the sequel – “BesTape Buy the Case – Part II: The Mix Up”

5S Supply has a limited time offer of $70 off the regular price when you purchase BesTape, “the best darn floor tape – ever” by the case. Buy 5 rolls and get one free! Now you can mix and match any combination colors you want: red, yellow, green, blue, and white.

If you want 3 rolls of yellow, 1 red, 1 blue and 1 white – no problem
If you want 5 rolls of yellow and 1 red – no problem
If you want 2 rolls of yellow, 1 red, 1 green, 1 blue and 1 white – no problem
You get the picture!

Plus a Special “Sequel” Bonus – if you buy 2 cases we will throw in a set of 5Ssymbols for free!

The 2” wide rolls come six to a case and are 100’ long; this gives you 600′ to visually mark your workplace including: warehouse areas, production areas, standard stock and work-in-process locations, safety concerns and many more.

BesTape is already priced lower all the other similar premium tapes. Here is your chance to really give it a try anywhere in your facility!

Check it out at>> BesTape by-the-case II